For firms winding down
A practice that is closing still holds years of records. Archeon represents the owners in licensing them, on a timeline that respects the work. Before an archive is deleted or a server is wiped, find out what it could license for.
Twenty or thirty years of RFIs, submittals, standards and estimates do not lose their value when the office closes. Buyers license the working record of a practice, whether or not the firm is still operating.
The value depends on what the archive holds, how complete it is and what your contracts allow. A first call is free, and you pay nothing upfront. Archeon’s fee is paid when your firm is paid and is stated in the engagement letter before any buyer sees the firm.
A closed firm has an archive but no new records to add, so there is no refresh. That is fine. The archive license is one payment for what the firm holds through its closing date, and the archive can still be licensed to more than one buyer over time.
Someone with the authority to license the records.
Every owner must agree before a license is signed. If ownership is split among partners, heirs or an estate, we start by confirming who they are.
Former principals of a dissolved firm
The people who owned the firm when it closed can license the records the firm created and still holds.
A trustee
A trustee or other fiduciary who controls the firm’s assets can sign for the estate.
An acquirer
A firm that bought the practice or its assets can sign for the records that came with it.
Some records are never part of a license.
Project drawings and models
These stay out of the default offer. Project files are included only with the building owner’s written consent, after Archeon removes identifying details and your team checks each file.
Federal and sensitive work
Federal or security-sensitive projects, including CUI and ITAR work, are excluded.
Personal data of former staff
Personnel files and other personal data are removed before anything leaves your hands.
Four steps from first call to closing.
Retention settings and server decommissioning remove records permanently, so the first call is worth having early.
A first call
We ask who holds the records, what systems they came from and where they sit today.
Rights screen
We check who can sign and what your old client contracts allow. Every owner must agree.
Private deal room
Vetted buyers see an anonymized summary, sign NDAs and submit bids by a deadline.
Choose and close
You compare the offers in writing and pick one. Archeon negotiates terms. The buyer pays the owners at closing.
Tell us where the records are.
Send the details you have. If the firm has closed, use the last office headcount and the years of records you can still reach. We reply by email, and your counsel reviews any license before you sign.
Start with a data review.
Tell us your office staff, years of records and systems. You pay nothing upfront, and you keep your copyright.
Request a data review